Residence is Kenyon's online housing management system that is used for general housing selection, which occurs after placements in apartments and suites. Students can form groups, select rooms, complete applications for break and summer housing, and complete the Housing Terms and Conditions contract.
Students can access Residence at residence.kenyon.edu. DUO two-part authentication is required to log in.
General housing selection is based on seniority. Room must be completely filled. Selection times are based on the earliest selection time slot of a member of a group.
Groups filling doubles and triples need to be formed and entered in Residence ahead of the group's selection time.
Students who have accepted a pre-housing assignment due to an accommodation, specialty housing, the apartment and suite housing process, or if they are participating in off-campus study, will not be a part of the general housing selection process.
Once logged in, students will see several tabs including Home, Applications, Roommates, Room Selection (if available), My Account and More. Active processes such as applications (break forms, etc.) and selection will be shown on the home screen and in the relevant tabs.
Students who have accepted a pre-housing assignment due to an accommodation, Specialty Housing, the Apartment and Suite housing process, or if they are participating in off-campus study, will not be a part of this General Housing Selection process.
To enter the selection process, click the "Open" button on the home screen or on the Room Selection tab.
Near the top left is the selection process timeline. The first line is the assigned time slot followed by the time the selection process was displayed and the time the process will end.
Each student is given a 5-minute time slot. You can still choose a room after your 5-minute time slot (until the end of the selection process), however at the end of your time slot, the next student’s time slot begins and they can select a room. Please note that selection times are in the Eastern Standard Time Zone.
Your name and your roommate code are in the top right corner. You will need this code to form a group.
Residence contains a countdown clock that displays the time until a student's time slot begins. It then adjusts to display the time remaining until the selection process closes.
Students should familiarize themselves with Residence before their time slot — the "Update Roommates," "Select a Room" and "Find Someone You Know" buttons are particularly useful for forming groups, viewing/selecting rooms and entering a friend's roommate code to add them to a group.
In a box near the bottom right, there is a list of group members if relevant.
Please note that the message tab is deactivated at this time — use Kenyon email to communicate within a group.
A group in Residence is two or more students who wish to live together in a residence hall. The earliest time slot of an individual member will become the group’s selection time slot. The time slot will be automatically adjusted if members are added or removed from a group. Each group has a designated group leader.
Students who plan to select a single room will not have a group; they will select a single space (if available) on their own. If a single room is not available, students can either join or create a group.
View a screenshot of the room selection page in Residence.
Group leaders can add or remove members, and select a room for the group. Individual members can remove themselves but cannot add members.
The group leader does not need to be the student with the earliest time slot — it is the student who initiates forming a group. Group leaders select a new leader by hovering over another member’s name in the My Group box and clicking on the up arrow. The group leader should be someone who is available during the group's time slot.
To form a group, group leaders will need the roommate codes of all members. Leaders should click on the "Find Someone you Know" tab and enter in a code to identify each group member.
Members will receive an email with a link once they have been identified in Residence. By following the link, they can accept or decline the group invitation. Students must check their email, click on that link, and accept in order to be part of a group, and all members must do this prior to the group leader selecting a room. All spaces must be completely filled with a fully formed group to be selected in Residence.
Students should communicate with each other and check the status of their group members in the My Group box prior to their time slot.
Please note: A student can only receive one invite from a person. If a student declines a group’s invitation and then changes their mind, the group should designate another member as the group leader and have them submit an invite (they can then re-designate the initial group leader if necessary), or, for a group of two, the person who declined the invite can send an invite to the second person.
Only a group leader can add members. Any student can remove themselves by clicking "Leave Group" at the bottom of the My Group box, or a group leader can remove any member by clicking the "x" by the member's name in the My Group box. If a group leader leaves the group, another student is automatically assigned the role.
It may become necessary to add or remove members during the selection time if a first choice is not available and the group needs to be adjusted for a secondary housing choice. Group leaders can add members or remove members who can then re-group together.
Reminder: To add members or re-group, new members must be available to check their email and accept their invitation. Students should plan ahead so that everyone is available.